Last revised May 12, 2011
The Luxus Group is a professional management company connecting lifestyle benefits with financial rewards. Luxus was established in 2007 with its inaugural division Luxus Vacation Properties, a Luxury Real Estate Private Equity Group. The collection, use and disclosure of personal information are a critical part of our business. Protection of all information collected is of the utmost importance to us.
WHAT IS PERSONAL INFORMATION
“Personal information” is information about an identifiable individual. This includes any information which can be linked to an individual’s identity, such as name, age, gender, occupation, contact information, financial information and other information. It does not apply to the information of non-individuals, such as corporations and other business entities and, generally speaking, to business contact information of individuals.
THE TYPE OF INFORMATION WE COLLECT AND RECEIVE
Luxus collects personal information in order to establish and maintain responsible business relationships (administration) and to provide ongoing service. Personal information is used to manage and develop our business operations and marketing activities (optional). Information on Luxus Partners is collected to meet both legal and service delivery requirements.
There are several ways that you may provide us with your personal information:
1. By becoming a registered Partner or Owner in a Luxus product or service (i.e. Luxus Vacation Properties Limited Partnership).
2. By filling out our password request form on our website (www.luxusgroup.com) to access the secure information pertaining to Luxus Vacation Properties.
3. By personally requesting information on our Company, contacting us via email, phone or in-person or by providing your contact information through an organized networking event or activity.
4. By signing up for our Newsletter on our website (www.luxusgroup.com) or by contacting us via email, phone or in-person.
5. Requesting information through a current Luxus Limited Partner (i.e. Referral).
HOW DO WE OBTAIN CONSENT
We ask for consent to collect, use or disclose personal information, except in specific circumstances where collection, use or disclosure without consent is authorized or required by law. We may assume your consent in cases where you volunteer information for an obvious purpose.
We assume your consent to continue to use and, where applicable, disclose personal information that we have already collected, for the purpose for which the information was collected.
We will ask for your express consent for most purposes and may not be able to provide certain services if you are unwilling to provide consent to the collection, use or disclosure of certain personal information. Where express consent is needed, we will normally ask customers to provide their consent in writing by signing a consent form.
WITHDRAWING YOUR CONSENT
THE POLICIES AND PROCEDURES WE HAVE ESTABLISHED FOR ITS USE AND STORAGE
Personal information collected by Luxus is stored in Canada. Should any personal information collected by Luxus be transferred outside of Canada for storage purposes, Luxus will inform all affected persons within a reasonable amount of time.
OUR POLICIES FOR SHARING CERTAIN TYPES OF PERSONAL INFORMATION IN SPECIFIC LIMITED CIRCUMSTANCES
It is our policy never to disclose personal information to any third parties, except as it relates to the delivery of service to Limited Partners. Personal information will only be used by an authorized representative of Luxus for the purpose of contacting you, as long as you maintain an interest in receiving those communications. If at any point you do not wish to receive our communications, you will be removed from our database.
If Luxus wishes to use or disclose your personal information for any new business purpose, it will ask for your consent and it will not use or disclose your personal information for that new purpose until it has received your consent.
ACCESS TO RECORDS CONTAINING PERSONAL INFORMATION
Customers of Luxus have a right of access to their own personal information in a record that is in Luxus’custody or under its control, subject to some exceptions. For example, organizations are required under the Personal Information Protection Act (PIPA) (the “Act”) to refuse to provide access to information that would reveal personal information about another individual. Organizations are authorized under the Act to refuse access to personal information if disclosure would reveal confidential business information. Access may also be refused if the information is privileged or contained in mediation records.
If Luxus refuses a request in whole or in part, it will provide the reasons for the refusal. In some cases where exceptions to access apply, Luxus may withhold that information and provide the customer with the remainder of the record.
A customer may make a request for access to his/her personal information in writing to Luxus’ Privacy Officer. A customer must provide sufficient information in his/her request to allow Luxus to identify the personal information sought by the customer.
A customer may also request information about Luxus’ use of their personal information and any disclosure of that information to persons outside Luxus.
A customer may also request a correction of an error or omission in his/her personal information. Luxus will respond to a customer’s request within 45 calendar days, unless an extension is granted.
HOW TO CONTACT US
If you have questions or concerns about our privacy practices or wish to make a request in respect of your personal information please contact Luxus’ Privacy Officer. To protect your privacy and security, we take reasonable steps to verify your identity before granting access to information held by us or making corrections.
THE LUXUS GROUP PRIVACY OFFICER
Our Privacy Officer may be contacted by email at firstname.lastname@example.org or if you prefer in writing at the following address:
Attention: Privacy Officer
The Luxus Group
#208, 134 Pembina Road
Sherwood Park, AB T8H 0M2